This month began with a very long overdue General Meeting on November 9 th .
This was scheduled for a Sunday, so as not to conflict with the time you devote to your jobs and those you help.
Unfortunately, we were unaware that it also fell on Fathers’ Day in Norway, Morten’s Aften in Denmark, Polish
Independence Day and various other days of honor. In future, please feel free to let us know. We, obviously,
cannot accommodate everyone but we shall try our very best.
We did miss you and want to share what was discussed. Sit down with a warm drink as there is a lot to read and
consider.
Of particular importance is outcome of the vote for amendments to the Statutes regarding the Executive Board.
Thank you for voting by email. A proposal is passed if a minimum of 65% of the recorded votes are in favor.
4.2 Meetings of the Executive Board
Approve: 21 Disapprove: 0 Abstain: 1
Resolution: 281125-01: Voting via email to all Board members, will be allowed when circumstances warrant this,
however, Voting by proxy will not be allowed.
4.5 Period of service
Approve: 22 Disapprove: 0 Abstain: 0
Resolution: 281125-02: Each executive board member is elected for a period of two years and
the executive board member may apply for re-election for a period of 2 years without limit..
A maximum of four executive board members can be replaced at each election.
Having resigned, an executive board member would be able to rerun for election at the next election
Should an executive board member resign prior to their term ending, or there be empty positions on the executive
board, the executive board could appoint an interim board member until the next election.
In order to have an overlap of Executive Board members, for this one time (elections 2026) there will be an
election for a 1 year term and the elected members may then rerun in 2027 elections for a 2 year term and
another election held for those sitting now in 2028 for a 2 year term.
4.6 Election procedure
Approve: 22 Disapprove: 0 Abstain: 0
Resolution: 281125-03: Elections are arranged via the web every second year. The executive board informs the
membership at large which positions will be vacated and which countries the remaining members come from, in
order to encourage new members to be elected from other countries., enabling diversity within the executive
board. Members are asked to nominate candidates, who are members of PREPSEC International, before a deadline
set by the executive board. Nominated candidates must agree to run for election and if they agree, post a short
biography and mission statement for the board service. Common majority elects candidates.
In consequence, please consider candidacy for a one year position on the Board. The three remaining Board
members are: Kimberlee Parker (Canada), Ola Hall (Sweden), and Maris Suld (Estonia).
ELECTION PROCESS: overseen by the Election Committee
Please submit your nomination and/or encourage a colleague to, by December 10, 2025 to:
prepsecint.info@gmail.com.
Note: you are welcome to nominate yourself.
As a candidate, please complete the attached “Candidacy 2025 Elections for an Executive Board position”. This includes: your name, country, a short biography and brief description of additional skills or competencies that
would contribute to the effective leadership or governance of our organization. This will be shared with our
membership prior to voting.
On December 11, 2025, candidacies will be posted and emailed to all PREPSEC members. Instructions of
how/where you can vote will be included.
December 18, 2025 the voting closes, the general membership will elect candidates by simple majority, and all
members will be notified of the new Executive Board.
We invite you to read further for: the minutes from this 90-minute discussion, along with the President’s Report
and the report on what is going on in the various countries with your colleagues attached.